Jim Leech is the chancellor of Queen’s University and the former CEO of the Ontario Teachers’ Pension Plan. Leech shares three tips things he does to ensure meetings stay on schedule and achieve what they’re intended to.
Set an agenda
Have a plan and give thought to how long it will take to get through the agenda. You should know if you’re looking for a decision to be made in the meeting or just want to have a discussion on a topic. Don’t let your meetings drift for an extra 15 or 20 minutes because you’re not disciplined.
Open the dialogue
I have an expression I say before important meetings: “check your ego at the door.” Too often, someone dominates the meeting because they enjoy hearing themselves talk or want to prove they’re the smartest in the room. That’s not helpful.
The worst thing that happens is when the meeting is over the real meeting begins as people gather to share opinions. You have to make it part of your culture to encourage diverse and dissenting opinions. You put the right people together to discuss or decide on something, so that has to happen within the meeting.
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- Why 12 Minutes is the Perfect Length for a Meeting »
How do you ensure your meetings stay on track and on time? Share your meeting management tips using the comments section below.